MISSOURI PUBLIC LIBRARY DIRECTORS BYLAWS
ARTICLE I: Name
Section 1. The name of this organization shall be the Missouri Public Library Directors Group.
ARTICLE II: Purpose
Section 1. The purpose of this organization shall be to maintain an association of Missouri public library directors or their designees interested in the sharing of information about matters of mutual concern and in pursuing common goals through participation in legislative and other activities at the state and federal levels.
Section 2. No part of the net earnings of the Group shall inure to the benefit of any member or individual. No substantial part of the activities of the Group shall involve attempts to influence legislation. The Group shall not engage in propaganda or intervention in any political campaign on behalf of any candidate for public office.
ARTICLE III: Membership
Section 1. Any current public library director in Missouri or public library director’s designee may become a member by paying annual dues. Each public library is limited to one membership.
Section 2. Annual dues may be collected at any time. The annual dues schedule will be determined by the membership.
Section 3. Each member is entitled to one vote on each matter submitted to a vote of the members. In the absence of a member, an alternate may vote.
ARTICLE IV: Membership Meetings
Section 1. Regular meetings of the membership shall be held two times each year on the first Thursday and Friday of June and December, unless changed by vote of the membership.
The annual meeting shall be held mid-year for the purpose of electing officers and for the transaction of any other business that may come before the meeting. The second meeting shall be held approximately six months after the annual meeting.
The specific date, time and place of each membership meeting shall be determined by the membership or the president.
One or more member(s) may, if necessary, participate in a meeting by means of a conference telephone, videoconference, or similar communications equipment whereby all persons participating in the meeting can simultaneously hear each other. All members participating by means of conference telephone, videoconference, or similar communications equipment shall be deemed present at the meeting.
Section 2. Special meetings may be called by the president, by the vice-president, or by two or more members, with a notice of a minimum of five days prior to the meeting, for the transaction of business as stated in the call for the meeting.
If action on behalf of the membership is required and it is not possible to call a meeting, the president shall be deemed empowered to take action after communicating by telephone, by telefacsimile, by electronic means or by mail with sufficient other members to constitute a majority, based on the number of members represented at the last regular meeting. The result of this poll and the action of the president shall be recorded in the minutes of the next regular meeting.
Section 3. The number of persons with the right to vote present at a meeting shall constitute the quorum.
Section 4. The order of business for regular meetings shall include, but not be limited to, the following items:
Call to order
Roll call of members
Approval of the minutes of the previous meeting
Report of the president
Reports of committees
Public presentation to, or discussion with, the membership
ARTICLE V: OFFICERS
Section 1. The officers of this organization shall be a president, a vice-president, a secretary, a treasurer and an assistant treasurer. The term of office shall be one year beginning at the close of the annual meeting except for the treasurer, who shall serve until a replacement is elected. The vice-president shall succeed to the office of president. Likewise, the secretary shall succeed to the office of vice-president.
Section 2. A nominating committee comprised of two members shall be appointed by the president three months prior to the annual meeting to present a single slate of candidates for offices [officers] to be filled. The committee shall determine if the nominees will serve, if elected. Additional nominations may be made from the floor with the consent of the nominee.
Section 3. The president shall plan the agenda/program and preside at all meetings of the membership, authorize calls for any special meetings, appoint committees, execute all documents authorized by the membership, serve as an ex-officio voting member of all committees with the exception of the nominating committee, and perform all duties as are generally associated with that office or as may be delegated by the membership from time to time.
Section 4. The vice-president in the absence or disability of the president or in the event of a vacancy in that office shall assume and perform the duties of the president.
Section 5. The secretary shall keep or cause to be kept a true and accurate record of all meetings of the membership, shall issue notice of all regular and special meetings, and shall perform such other duties as are generally associated with that office or as may be delegated by the membership from time to time. The secretary shall assume and perform the duties of the vice-president in the absence or disability of that officer and shall assume the same responsibility for the president should the vice-president be unable to do so.
Section 6: The treasurer and assistant treasurer shall have custody of funds of the group and disburse said funds on approval of the President. He/she shall also report on the status of the group’s finances at every meeting or when called on to do so; prepare billings for the meetings of the group and collect registration fees and annual dues for deposit in the account(s) of the organization.
Section 7. In event of a vacancy in any office a successor shall be elected at the next regular meeting.
Section 8. Any officer who misses two consecutive meetings without a good cause may, upon notice, be removed from duty as an officer at a meeting of the membership at which two-thirds of those present who are entitled to vote shall so approve.
ARTICLE VI: Committees
Section 1. The president shall appoint committees of one or more members for such specific purposes as the business of the membership may require from time to time. The committee shall be discharged upon the completion of the purpose for which it was appointed.
Section 2. No committee shall have other than advisory powers unless it is granted specific power to act by the membership.
ARTICLE VII: Amendments
Section 1. Amendments to these bylaws may be made at any meeting of the membership by a two-thirds vote of those present, after written notification of the proposed changes to each member at least two weeks before the meeting at which the voting is to take place.
Section 2. Any rule or resolution of the membership, whether contained in these bylaws or otherwise, may be suspended temporarily in connection with business at hand, but such suspension, to be valid, may be taken only at a meeting at which two-thirds of those present who are entitled to vote shall so approve.
ARTICLE VIII: Parliamentary Procedure
Section 1. Proceedings of all meetings shall be governed by Robert’s Rules of Order Revised.
Bylaws approved: November 1995. Revised: June 7, 2013, June 2, 2023.